EXECUTIVE ASSISTANT

Job Openings » EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

by Walex Biz Nigeria Limited

EXECUTIVE ASSISTANT

Job Description

Job Description:
The Executive Assistant will provide high-quality administrative support to the CEO by handling information requests, scheduling meetings, preparing reports, and ensuring smooth operation of the CEO’s office. This role requires the ability to manage both routine tasks and complex projects efficiently.
The Executive Assistant will act as a strategic support to the CEO, ensuring seamless execution of administrative, operational, and strategic initiatives for the CEO’s office & across subsidiaries. The role requires exceptional organizational, communication, and multitasking skills to support decision-making and business continuity.
Job Responsibilities:
Strategic Administrative Support:

Manage and optimize the CEO’s schedule, prioritizing appointments and coordinating adjustments as needed.
Ensure timely reminders and effective time management strategies for high-priority engagements.
Ensure preparation and follow-up for all meetings, including agenda creation, minutes recording, and action plan tracking.
Provide personal support to the CEO as required, ensuring work-life balance and efficiency.

Communication & Stakeholder Management:

Handle correspondence, including calls, emails, and presentations, professionally and efficiently.
Act as the primary liaison between the CEO and stakeholders, ensuring smooth & professional information flow.

Research and Reporting:

Conduct in-depth research on topics as directed, delivering detailed, accurate reports and actionable insights.
Assist in drafting, editing, and finalizing presentations and other key documents.

Meeting and Event Coordination:

Organize and coordinate internal and external meetings, ensuring effective preparation and follow-up.
Plan and execute corporate events, meetings, and conferences, ensuring all aspects are cost-efficient and aligned with company objectives.
Oversee travel logistics, including accommodations and expense reconciliation.

Confidentiality and Records Management:

Maintain confidentiality while handling sensitive information with discretion.
Organize and manage filing systems, ensuring easy access to records and compliance with company policies.

Process Improvement:

Identify and implement initiatives to enhance efficiency in administrative operations.
Participate in ongoing training and development to improve skills and processes.

Project Management:

Oversee cross-functional projects, ensuring alignment with the CEO’s priorities.
Track project milestones, deadlines, and deliverables across subsidiaries

Subsidiary Support Coordination:

Liaise with subsidiary heads to gather performance updates, consolidate reports, and prepare briefings for the CEO.
Ensure follow-through on subsidiary-specific initiatives and deadlines

Job Requirement

Bachelor's degree in a relevant field.
Minimum of 3 years of executive support/administrative experience, preferably in a corporate setting.
Must be female
Excellent organizational, time management, and problem-solving skills.
Strong communication skills, both verbal and written, with the ability to interact effectively with individuals at all levels.
Proficiency in Microsoft Office suite and other relevant software.
Ability to handle multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
Resident in Abuja, particularly Garki axis.

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